Hours: Full-time, remote, including some weekends and evenings for performances and special events.
Boston Children’s Chorus (BCC) harnesses the power of music to connect our city’s diverse communities, cultivate empathy and inspire social inquiry. Children, ages 7–18, come together across differences of race, religion, and socioeconomic status in a celebration of shared humanity and a love of music. BCC bridges Greater Boston’s many diverse groups and fosters a sense of belonging and inclusion. Through intensive choral training and once-in-a-lifetime performing experiences locally, nationally, and around the world, BCC enhances the education and social development of youth as future leaders and global citizens in the 21st century. The Executive and Operations Assistant will play a key role in supporting administrative and board-related tasks for the Executive Director. In monitoring the ED’s staff, board, and donor-related commitments, the Executive and Operations Assistant will be required to maintain strict confidentiality. This individual will assist senior staff in business development for space rentals and corporate partnerships. Critical to organizational operations, the Executive and Operations Assistant will coordinate regular office functions that support each department, BCC singers, and families.
Manage the ED’s calendar and align meetings to organizational priorities and workflow
Manage weekly briefings for the ED to review high priority tasks, commitments, and follow ups
Prepare weekly fundraising data reports at the request of the ED
Attend specific meetings at the request of the ED, take notes, circulate, and file immediately following the meeting
Monitor ED’s email inbox and prioritize internal and external follow up
Format information for internal and external communications including emails, memos, and presentations
Manage registration and travel logistics for the ED and senior staff
DEVELOPMENT AND BOARD SUPPORT:
Schedule quarterly board and committee meetings, coordinating with board and staff schedules
Combine and circulate board and committee memos ahead of each meeting
At the request of the ED, prepare reports and presentations ahead of board and committee meetings
Provide prospect information for ED from data shared from development team before meetings.
Conduct research on key prospects as directed by the ED and DoD.
Assists ED in conducting donor and Board Member stewardship and cultivation
OPERATIONS, STAFF, AND PROGRAM SUPPORT:
Assist in monitoring and ordering office supplies
Coordinate and update BCC’s space calendar
Lead office tours for potential space partners
Liaise with office printing, cleaning, and tech providers as needed
Monitor office phone lines and manage BCC’s main phone line
Monitor front desk operations and volunteers who provide support for this function
Prepare bi-weekly all staff meeting agenda, coordinating with senior staff
Take notes at bi-weekly staff meetings
Follow up with senior staff for receipts and deliverables to the ED
SKILLS AND PREFERRED QUALIFICATIONS
2 years’ experience in administrative support roles
Excellent organizational skills
Ability to multitask
High level of comfort with ambiguity
Proven commitment to discretion and confidentiality
Strong interpersonal and communication skill with a focus on written skills
Strong administrative and computer skills required (see list of program/application proficiencies)
Commitment to BCC’s mission and values of quality, diversity, inclusion, social inquiry, cultural equity, and the potential of transformative philanthropy.
PROFICIENCY WITH THE FOLLOWING APPLICATIONS IS REQUIRED
Microsoft Office, specifically Excel and Word
Calendly or similar platform
Constant Contact or similar platform
Salary range for the role of Executive and Operations Assistant is $50,000-52,500 annually. BCC offers a competitive benefit package including health insurance, 403(b) employer contributions, generous PTO, short term disability and more.
HOW TO APPLY
For immediate consideration, submit a letter of interest and resume to: Irene Idicheria, Boston Children’s Chorus, 20 Old Colony, 2nd Floor, Boston, MA, 02127 or email firstname.lastname@example.org
NO PHONE CALLS, PLEASE. Boston Children's Chorus seeks to engage and retain a diverse workforce who represent the diversity of our singers and community in the City of Boston. BCC affirms the plurality of lived experiences amongst staff and seeks to elevate and center the experiences of those who have been marginalized and disenfranchised by systems of oppression. BCC encourages all to apply and will not discriminate on the basis of race, ethnicity, religion, color, national origin, sex, gender and gender expression, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.