Development Assistant

JOB DESCRIPTION

 

Title:                 Development Assistant

Reports to:       Development Operations Associate

Benefits:           Yes

Hours:              Full-time

Location:          Remote as a result of COVID-19, otherwise, Boston, MA


ABOUT BCC

Boston Children’s Chorus harnesses the power of music to connect our city’s diverse communities, cultivate empathy and inspire social inquiry. Children, ages 7–18, come together across differences of race, religion, and socioeconomic status in a celebration of shared humanity and love of music. We focus on the energy at the intersection of the many different identities represented across BCC singers. BCC bridges Greater Boston’s many diverse groups and fosters a sense of belonging and inclusion. Through intensive choral training and once- in-a-lifetime performing experiences locally, nationally, and around the world, BCC enhances the education and social development of youth as future leaders and global citizens in the 21st century. 

JOB SUMMARY AND RESPONSIBILITIES:

The Development Assistant plays a critical role on the Development Team, ensuring efficiency of organizational fundraising efforts and contributing to growth of the donor base. The Development Assistant provides essential support to the development team by processing gift information, conducting monthly reconciliations, preparing acknowledgement letters, and ensuring database maintenance and integrity of donor and prospect data.  

Data Entry and Management 

  • Maintains cleanliness of constituent records in Raiser’s Edge, including creating new donor records, updating existing records, updating appeal codes, uploading donor research, etc.  
  • Generates established reports and sends weekly gift report 
  • Updates event records in order to accurately track donor engagement with BCC’s concerts, cultivation, stewardship, and fundraising events 
  • Provides accurate lists needed for e-mail campaigns, development communications, annual reports, and event invitation lists 
  • Acts as a liaison with Finance to reconcile revenue figures on a monthly basis to ensure accurate management of data for contributed revenue 

Donor Stewardship 

  • Draft thank you notes to be signed by Executive Director and mailed within 24 hours after receipt of gift. 
  • Issues acknowledgment letters with appropriate tax information, and updates templates on an annual basis. 
  • Ensures pledge payments are received according to gift instalment plans and issues pledge reminders. 

Direct-Mail Program Management 

  • Authors quarterly appeal elements for the Annual Giving/Membership program, including themes and letter content in partnership with leadership and other staff.  
  • Leads audience segmentation analysis in conjunction with Development team to increase effectiveness of mail-in program. 
  • Manages and maintain all vendor relationships (graphic designer, printer, mail house, etc.) related to direct-mail campaigns. 

General Support 

  • Assists Executive Director and Individual Giving Officer in personalized donor stewardship 
  • Ensures the Development team is equipped with essential tools by monitoring all subscriptions to key publications and professional services, and maintaining inventory of letterhead, envelopes, and other stationary 
  • Provides exceptional customer service to all patrons in person, via phone, and email 
  • Provides administrative and event support to the Development team as needed 
  • Manages direct mail program directly with mail house, printers, and other vendors 
  • Works with the Development team to update collateral for direct mail pieces 
  • Assist in the logistics of donor site visits, monthly board meetings, and other events or meetings that require significant planning and execution. 
  • Provide administrative support to the Executive Director and the Development Team (scheduling, filing, drafting correspondence, etc.). 

QUALIFICATIONS: 

  • Commitment to BCC’s mission and core values, social justice, and youth empowerment 
  • Impeccable attention to detail, clarity, both in written and numerical forms 
  • Bachelor’s degree preferred, 1 or 2 years of work experience a plus 
  • Experience in non-profit administration, fundraising, and/or project management a plus 
  • Excellent written and verbal communication skills 
  • Must be able to work independently, contribute to team efforts, adapt to changing priorities, and meet deadlines 
  • Exceptional verbal and written communications skills, keen attention to proofing and editing 
  • Strong organizational and time management skills 
  • Experience with Microsoft Office required, especially Microsoft Excel 
  • Proficiency in Raiser’s Edge or similar CRM preferred 

COMPENSATION 
Salary range for the role of Development Assistant at Boston Children’s Chorus is $45,000 annually. BCC offers a competitive benefit package including health insurance, 403(b) employer contributions, generous PTO, short term disability, and more.  

HOW TO APPLY 
For a more detailed description, please visit https://www.bostonchildrenschorus.org/join-us/job-opportunities. For immediate consideration submit a letter of interest, resume, and three references to: Irene Idicheria, Managing Director via email at humanresources@bostonchildrenschorus.org, 20 Old Colony Avenue, Boston, MA 02127 

Boston Children's Chorus seeks to engage and retain a diverse workforce who represent the diversity of our singers and community in the City of Boston. BCC affirms the plurality of lived experiences amongst staff and seeks to elevate and center the experiences of those who have been marginalized and disenfranchised by systems of oppression. BCC encourages all to apply and will not discriminate on the basis of race, ethnicity, religion, color, national origin, sex, gender and gender expression, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.