Location: Remote as a result of COVID-19, otherwise, Boston, MA
Boston Children’s Chorus harnesses the power of music to connect our city’s diverse communities, cultivate empathy and inspire social inquiry. Children, ages 7–18, come together across differences of race, religion, and socioeconomic status in a celebration of shared humanity and love of music. We focus on the energy at the intersection of the many different identities represented across BCC singers. BCC bridges Greater Boston’s many diverse groups and fosters a sense of belonging and inclusion. Through intensive choral training and once- in-a-lifetime performing experiences locally, nationally, and around the world, BCC enhances the education and social development of youth as future leaders and global citizens in the 21st century.
JOB SUMMARY AND RESPONSIBILITIES:
The Development Coordinator plays a critical role on the Development Team, ensuring efficiency of organizational fundraising efforts and contributing to growth of the donor base. The Development Coordinator provides essential support to the development team by processing gift information, conducting monthly reconciliations, preparing acknowledgement letters, and ensuring database maintenance and integrity of donor and prospect data.
Data Entry and Management
Maintains the fundraising database (Raiser’s Edge), ensuring that all information is entered according to protocol, updated, and accurate
Maintains cleanliness of constituent records in Raiser’s Edge, including creating new donor records, updating existing records, updating appeal codes, uploading donor research, etc.
Generates established reports and sends weekly gift report
Updates event records in order to accurately track donor engagement with BCC’s concerts, cultivation, stewardship, and fundraising events
Provides accurate lists needed for e-mail campaigns, development communications, annual reports, and event invitation lists
Acts as a liaison with Finance to reconcile revenue figures on a monthly basis to ensure accurate management of data for contributed revenue
Donation Processing & Stewardship
Ensures accurate and timely processing of all financial and in-kind gifts into Raiser’s Edge
Draft thank you notes to be signed by Executive Director and mailed within 24 hours after receipt of gift.
Issues acknowledgement letters with appropriate tax information, and updates templates on an annual basis.
Ensures pledge payments are received according to gift instalment plans and issues pledge reminders.
Direct-Mail Program Management
Authors quarterly appeal elements for the Annual Giving/Membership program, including themes and letter content in partnership with leadership and other staff.
Leads audience segmentation analysis in conjunction with Director of Development to increase effectiveness of mail-in program.
Manages and maintain all vendor relationships (graphic designer, printer, mail house, etc.) related to direct-mail campaigns.
Support for Board of Directors
Coordinate Board of Directors and Committee meetings including scheduling and assembling materials
Coordinate New Board of Directors Orientation and maintain Board of Directors information
Perform administrative duties for Board of Directors including tracking terms, attendance and vacancies
Performs other job-related duties as assigned
Assists Executive Director and Director of Development in personalized donor stewardship
Ensures the Development team is equipped with essential tools by monitoring all subscriptions to key publications and professional services, and maintaining inventory of letterhead, envelopes, and other stationary
Provides exceptional customer service to all patrons in person, via phone, and email
Provides administrative and event support to the Development team as needed
Manages direct mail program directly with mail house, printers, and other vendors
Works with the Director of Development to update collateral for direct mail pieces
Responsible for producing donor research prior to meetings and events
Assist in the logistics of donor site visits, monthly board meetings, and other events or meetings that require significant planning and execution.
Provide administrative support to the Executive Director and the Development Team (scheduling, filing, drafting correspondence, etc.).
Commitment to BCC’s mission and core values, social justice, and youth empowerment
Impeccable attention to detail, clarity, both in written and numerical forms
Bachelor’s degree preferred, 1 or 2 years of work experience a plus
Experience in non-profit administration, fundraising, and/or project management a plus
Excellent written and verbal communication skills
Must be able to work independently, contribute to team efforts, adapt to changing priorities, and meet deadlines
Exceptional verbal and written communications skills, keen attention to proofing and editing
Strong organizational and time management skills
Experience with Microsoft Office required, especially Microsoft Excel
Proficiency in Raiser’s Edge or similar CRM preferred
Salary range for the role of Development Coordinator at Boston Children’s Chorus is $45,000 annually. BCC offers a competitive benefits package including health insurance, 403(b) employer contributions, generous PTO, short term disability, and more.
HOW TO APPLY
For a more detailed description, please visit https://www.bostonchildrenschorus.org/join-us/job-opportunities. For immediate consideration submit a letter of interest, resume, and three references to: Rebeca Perez, Director of Development, firstname.lastname@example.org, 20 Old Colony Avenue, Boston, MA 02127
Boston Children's Chorus seeks to engage and retain a diverse workforce who represent the diversity of our singers and community in the City of Boston. BCC affirms the plurality of lived experiences amongst staff and seeks to elevate and center the experiences of those who have been marginalized and disenfranchised by systems of oppression. BCC encourages all to apply and will not discriminate on the basis of race, ethnicity, religion, color, national origin, sex, gender and gender expression, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.