Program Coordinator



Title:                 Program Coordinator  

Reports to:       Associate Director of Choirs 

Benefits:           Yes

Hours:              Full-time, including weekend and evenings as needed 


Boston Children’s Chorus harnesses the power of music to connect our city’s diverse communities, cultivate empathy and inspire social inquiry. Children, ages 7–18, come together across differences of race, religion, and socioeconomic status in a celebration of shared humanity and love of music. We focus on the energy at the intersection of the many different identities represented across BCC singers. BCC bridges Greater Boston’s many diverse groups and fosters a sense of belonging and inclusion. Through intensive choral training and once-in-a-lifetime performing experiences locally, nationally, and around the world, BCC enhances the education and social development of youth as future leaders and global citizens in the 21st century.


Administrative Duties:   

  • Track and organize BCC’s student database, providing reports for demographics and singer trends  
  • Follow up with families for outstanding tuition payments via phone and email  
  • Reorganize and maintain Google Drive files and Asana project boards  
  • Track student tuition and other fees using an online system  
  • Provide weekly tuition reconciliation reports to the finance and accounting team  
  • Contribute to quarterly program reports for BCC's Board of Directors at the request of the Associate Director of Choirs 
  • Other administrative duties as assigned by the Associate Director of Choirs   

Programming Support: 

  • Assign and manage parent volunteers for major concerts; create schedules for volunteers, communicate with volunteers on dress rehearsal/concert days via email and phone, lead volunteers on tours of concert venues and assign additional duties as needed, be the main point of contact for parent volunteers at concerts  
  • Support production staff at concerts by managing singers backstage, communicating with artistic staff, liaise between production and artistic staff if needed  
  • Order and organize supplies for concerts  
  • Assist Associate Director of Choirs and Producer in creating schedules for retreats and tours, communicating with vendors or performance organizers, disseminating communications to parents and singers, creating and collecting registration forms, ordering supplies needed for retreats and tours, assisting to run logistics while on retreats and tours  
  • Other duties as assigned by the Associate Director of Choirs  

Singer and Parent Engagement: 

  • Develop strong relationships with BCC children and families and provide appropriate support for singers experiencing difficulties  
  • Craft weekly electronic communication with families  
  • Create, organize, and disseminate all performance logistics information packets to singers and families prior to a concert, hired performance, or excursion  
  • Collaborate with the Associate Director of Choirs, Music Director, and Managing Director to develop a parent ambassador program 
  • Other duties as assigned by the Associate Director of Choirs  

Recruitment and Auditions: 

  • Track and report on audition results in the database and communicate results to artistic staff  
  • Maintain communication with prospective families, assist in registration, and follow up with newly joined singers  
  • Compile and organize end-of-year evaluation materials and placements for mass mailing  
  • Other duties as assigned by the Associate Director of Choirs   


  • Exceptional attention to detail 
  • Strong organizational and time management skills 
  • Demonstrated passion for working with a diverse group of youth and families 
  • Ability to work as a member of a team, as well as lead teams of children/youth, volunteers, and peers 
  • The right candidate will be a capable, independent worker with a strong entrepreneurial spirit, and the ability to work in a fast-paced, changing environment 
  • Strong interpersonal and communication skills, especially public speaking, presentation, and written skills; strong administrative and computer skills required 
  • Proven ability to successfully manage multiple aspects of large projects 
  • Knowledge of child development, and group leadership a plus 
  • Working knowledge of the Boston community or education system is a plus 
  • Knowledge of Excel, Microsoft Word, and Constant Contact 


Salary for the role of Program Coordinator at Boston Children’s Chorus is $45,000 annually. BCC offers a competitive benefit package including health insurance, 403(b) employer contributions, generous PTO, short-term disability, and more.  


For immediate consideration submit a letter of interest and resume addressed to Irene Idicheria via email:  Please apply by July 10th, 2023.   

Boston Children's Chorus seeks to engage and retain a diverse workforce who represent the diversity of our singers and community in the City of Boston. BCC affirms the plurality of lived experiences amongst staff and seeks to elevate and center the experiences of those who have been marginalized and disenfranchised by systems of oppression. BCC encourages all to apply and will not discriminate on the basis of race, ethnicity, religion, color, national origin, sex, gender and gender expression, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.